Keep your supplier work moving in China.

If you already have a supplier network, you may need selected local support rather than a new procurement process. Scope the tasks, reporting format and approval responsibilities so your buying team stays in control.

YOUR BUYING PRIORITIES

Build the plan around your channel.

Add structured local coordination to the supplier relationships you already manage.

Defined responsibilities

Agree which supplier conversations and approvals remain with your team and which tasks are delegated.

Useful reporting

Use the product codes, order milestones and document format your team already works with.

Issue escalation

Record issues with evidence, proposed next steps and a deadline for the buyer’s decision.

LOCAL SUPPLIER COORDINATION

How the work comes together.

Keep established suppliers connected through production follow-up, inspection coordination and shipment planning. A defined local support scope gives your team a consistent status record, clear escalation points and documented approvals across the orders you already manage.

THE FIRST CONVERSATION

Bring the details that affect the order.

BEFORE THE WORK STARTS

Agree who does what.

Record the tasks, approval responsibilities and reporting format. Review sampling, inspection, testing and transport costs separately where applicable.

THE PROJECT PATH

From a brief to a shipment record.

Define the brief

Product references, quantity, market and the version you need.

Review & approve

Compare suppliers and approve the sample and packing.

Follow the order

Record production milestones, checks and open issues.

Prepare shipment

Reconcile suppliers, SKUs, cartons and the handover.

DEFINE THE LOCAL TASK

Keep the responsibility map readable.

Swipe across to read all columns →

Keep the responsibility map readable.
Task	Information the buyer provides	Output to agree
Supplier follow-up	Contacts, purchase orders, milestones and communication permissions.	A status record with evidence, open issues and next action.
Sample coordination	Specification, supplier reference, sample purpose and approval contact.	A labelled sample record and comparison against the brief.
Inspection coordination	Checklist, access arrangements, timing and release authority.	Inspection findings and any corrective-action or recheck record.
Cargo coordination	Expected supplier dispatch, SKU and carton details.	Receiving reconciliation and an approved handover record.
Exception handling	Escalation contacts, spending authority and change rules.	A decision request showing options, impact and required approval.

REPORTING THAT SUPPORTS A DECISION

Separate status from assumptions.

Use consistent identifiers

Keep project, purchase order, supplier, SKU and revision references in each update. A product name alone is insufficient when a buying office handles similar items or several language versions. Match photos and documents to the relevant reference.

Ask for evidence of progress

Distinguish a supplier’s promised date from observed production or a confirmed dispatch. Record the source and date of the update. If a task cannot be verified, mark it open and state what is needed to close it.

Escalate with practical options

A useful exception report identifies the issue, affected quantity, timing impact and decision required. Include the available options where known, such as rework or split shipment, with cost and timing still subject to confirmation.

HANDOVER & CONTINUITY

Leave a record another buyer can pick up.

Agree the reporting frequency and format around the project risk and decision cycle. Keep a current open-issue list, sample approvals, inspection findings and shipment records in a structure shared with the authorised contacts. Changes to specification or scope should carry an approval reference.

At handover, identify completed tasks and unresolved matters separately. Retain the supplier’s latest confirmed position, the evidence available and the next responsible person. The objective is an actionable order history rather than a long chain of disconnected messages.

LET’S MOVE YOUR IDEAS FORWARD

Ready to source your next range?

Send a product photo or link, quantity and destination. We’ll work through the sourcing, branding and shipment questions with you.